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Project Coordinator (Office Technology Deployment, New Builds)

  • Location: Singapore
  • Salary: Negotiable
  • Job Type:Contract

Posted about 2 months ago

  • Sector: Operations
  • Contact Email:
  • Start Date: 12 August 2022
  • Expiry Date: 11 September 2022
  • Job Ref: JN -082022-43740

Our client is looking for a Project Coordinator to assist the Deployment Project Managers with activities throughout the full cycle of design, procurement, scheduling, and deployment of office technology including video conferencing, printers, events spaces, digital wayfinding, interactive digital partner centers and more. This is a contract role based in Singapore.


  • Assists the Deployment Project Manager in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in office builds
  • Initial test fit layout cleanup and CAD symbol placement on construction drawings when agreed with DPM
  • Create Project Tasks using butterfly forms during project kick-off
  • Create PlanGrid project and upload drawing files and create workspaces (construction, hardware, commissioning)
  • Create first equipment Bill of Materials (BOM) using templates
  • Create Multi Company Group and invite vendors attach delivery & change template documents
  • Manage Procurement Tasks in internal task system
  • Manage End User procurement and deployment portion of projects
  • Cross- Checking the quotes – FBPN(Facebook part number)/Quantities/Cost/Currency and verifying PO
  • Track orders and work with Logistics to coordinate deliveries and ensure equipment is received
  • Identify risks to procurement with DPM e.g. long lead times, customs clearance etc.
  • Track overall project progress in weekly reports is complete by DPM
  • Team Meeting minutes writeup
  • Updates Project groups with pictures and information
  • Maintain the document repository, various workplace groups and chats with external vendors
  • Coordinate with Engagement and Logistics teams for deployment and commissioning of equipment on site
  • Attends "FDOB week" as appropriate to support DPM and cross-functional teams
  • Chase invoicing and payments/credit notes, closing out POs
  • Cross-check various tools to ensure project information is up-to-date on all platforms
  • Set-up lessons learned meetings post FDOB
  • Manage close out tasks (add link to checklist)
  • Create a monthly extract of active projects from Budget Tool for external DeployX application. Working with DPM to ensure the correct vendors and standards are allocated to projects.
  • Manage changes to Budget Tools with DPM/Leads to ensure that this is single source of truth for all OTD data.

What our client is looking for:

  • At least 3 years of experience in coordinating schedules, inventory, communications, finances
  • Advanced experience with Google Suit, MS Excel, MS Outlook, and Word
  • Experience with WorkPlace, AutoCAD, Plangrid or other drafting software is a plus
  • Prior experience with financial systems and processes a plus
  • Ability to work effectively across multiple teams in a time sensitive capacity
  • Self-motivated & highly adaptable, able to work autonomously
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail
  • Excellent time management skills
  • Communication and reporting skills